- • Tax deductible
- • Healthy employees
- • Powerful employer branding
- • Healthy company
Yes, you read that correctly! A lease bike is 100% tax deductible, and is also exempt from social security and employer contributions! Want to know more? We will be happy to provide further info in our FAQ section.
Exercise is healthy, but we don't need to tell you that. Allowing your employees to use a bicycle for commuting fits perfectly into this picture. When employees exercise more, they also feel happier and healthier and absenteeism levels will fall significantly. Did you know that, on average, a sick employee costs about 300 euros per day in lost sales and additional costs?
The ‘war for talent’ is a term that is cropping up more and more frequently. Workers with strong skills are in demand. As an employer, offering your employees certain benefits gives you an additional advantage, especially if these are also interesting for you from a tax point of view. After all, employees no longer choose a particular employer solely on the basis of salary. Bicycle leasing really boosts your image as an employer and makes you highly attractive in the labour market!
We have to take care of our environment and more and more people are realising this. And it’s just as well! Thanks to bicycle leasing, there are fewer and fewer cars on the road, which means less congestion and a significant reduction in CO2 emissions! And you can do your bit as an employer. Choosing the bicycle reduces the CO2 emissions of your employee's travel by at least 97%!
There are several options. The most common and simplest way to integrate bicycle leasing into your organisation is the principle of wage exchange. Your employee gives up a very small part of his/her gross salary in exchange for the bicycle of his/her dreams.
Another option is to convert part of the end-of-year bonus into a leased bicycle. Finally, there is the offer of a mobility budget.
VDW Lease will work with you to determine the most suitable formula for your organisation and will support you with advice and assistance. We will provide you with the necessary templates and information documents for creating the perfect cycling plan!
Thanks to our handy dealer locator, you immediately have an overview of recognised VDW Lease dealers. They assist your employees in making the right choice according to the predefined parameters. These dealers are spread throughout the country.
As an employer, you can also choose to let your employees make their choice at a limited number of dealers, or all of them, the choice is yours! It is exactly the same for maintenance. Quickly click through to the dealer locator and see which dealers are closest to you!
No, and that is precisely the advantage. Unlike a company car, a leased bicycle is not a benefit in kind. As long as the bicycle is used regularly for commuting.As an employer, you set the expected frequency for your employees' bicycle commuting. It’s worth knowing that most of our customers opt for 20% commuting by bike. We recommend that the regular use of the leased bicycle for commuting is recorded in a policy and/or a statement of honour is requested from the employee.
• As an employer, you pay the full cost of the bicycle lease. For the employer, this is very interesting in view of the tax situation, and for your employees it means a form of wage supplement.
• The monthly cost of the lease bike is divided between the employer and employee. The amount can be determined by mutual agreement.
• As an employer, you facilitate bicycle leasing and the corresponding monthly amount is deducted from your employee's salary. This is the most popular and simplest formula!Whatever formula you choose, VDW Lease guides your organisation from A to Z.
Insurance and maintenance
Basically, we take care of everything. All contracts started at VDW Lease come with a BA (civil liability insurance), comprehensive insurance and maintenance package.
Civil liability insurance includes the following elements:
• Coverage for material damage to third parties up to EUR 2,500,000!
• Cover for bodily harm to third parties without limitation of amount
• No personal liability
Comprehensive insurance includes the following elements:
• Theft covered if bike is stored correctly
• Material damage cover for bicycle
• Bicycle insured up to a value of EUR 20,000
• Replacement bike included
VDW Lease's maintenance packages include all work to ensure that the bicycles are always in optimum condition! This, of course, only covers work required due to normal use and wear and tear of the bicycle.
Depending on the use of the bicycle, VDW Lease will propose a basic or premium maintenance package.
Of course, a bicycle that is used frequently requires more maintenance than a bicycle that is only used once a week.
During the contract term, there is the flexibility to switch between the 2 packages. If your employee uses the bike much more frequently than expected, you can switch to a premium maintenance package. Flexibility at its best!
You may also choose to take care of the maintenance yourself. Comprehensive insurance, third-party liability insurance and assistance are always included. Please note that the bicycle is the property of VDW Lease and must always be properly maintained.
In most cases, this process is very fast, but it depends from bike to bike. Main factor: Is the bike in question in stock or can it be ordered? And this is not always the case at the moment. If it is in stock, you will be riding around on your new stunner in just a few days.
If you choose a speed-pedelec, it is best to add a few extra days for the registration of your bike and receiving the number plate.No matter which bicycle you choose, VDW Lease will always send you an e-mail with the expected delivery time from the dealer.
Maintenance and repairs
You can rely on us to help. VDW Lease offers various maintenance packages tailored to the user, which have been agreed with your employer. Each year, your leased bicycle will have an annual service to keep it spick and span for the entire duration of its use!Aside from annual maintenance, it is important that you use your bike correctly. You should clean the bicycle regularly, pump up the tyres when necessary, etc. Please note that the bicycle remains the property of VDW Lease during the lease period. If damage is identified at the end of the contract, there will be a charge for rectifying this.
To insure your bicycle, the keys must always be ordered through VDW Lease as the new serial number must be registered. So you don't have to worry about having a new key made!
That’s annoying! Always secure your bicycle correctly to reduce the risk of theft.In the event of theft, always submit a report to the police (you can do so via this handy link) and then contact VDW Lease, who will let you know what steps need to be taken to create a file.
Termination and surrender
Yes! Anyone with a VAT number can lease a bicycle from VDW Lease. If the customer is not known in the system, it can be registered by the dealer. Once VDW Lease has checked the details, the customer can order a bicycle!If a company employee would like to order a bicycle and the company is not known in the system, this should first be discussed with the employer or HR-Manager. As soon as this company becomes a customer of VDW Lease, the employee can choose their perfect bicycle!
Maintenance and repairs
For service and maintenance, you send a request to VDW Lease. If the maintenance meets the predefined parameters, the application is automatically approved. If excesses are established, VDW Lease will consult with the dealer to figure out what should be done.VDW Lease is also unique because we do not expect you, as a dealer, to provide a breakdown of invoices, thus avoiding additional administration. In concrete terms this means that, after approval, we will always pay and will not ask the sender to pay or provide an advance for any of the costs.
Each bicycle is insured on a comprehensive basis. If a customer comes in with a damaged bicycle, the following information must be provided to VDW Lease: a collision form, a police report (if the police arrived on site), photos of the damage and an estimate.
As soon as you have this documentation, send an email with all this information to firstname.lastname@example.org.
We will then keep you informed of the steps to be taken.Another interesting fact? Our policy includes an electric replacement bicycle. As a dealer, you make these available to the customer and send the invoice to email@example.com. The rental amount is fixed. We will be happy to provide you with additional information.